ÐÔÊ®°Ë.cc

A complaint is a written claim that an organization does not follow school laws or rules that are under ÐÔÊ®°Ë.cc's jurisdiction.ÌýSubmitting a complaint to ÐÔÊ®°Ë.cc Complaints Management after you have exhausted the local grievance process (Levels One-Three) does not meet the requirements as an Appeal to the Commissioner of Education under . For more information on the appeal process, visit the Office of the General Counsel, Division of Hearings and Appeals page.

Any person, group of individuals, or organization may file a complaint.

ÐÔÊ®°Ë.cc does not accept anonymous complaints. However, we do accept anonymous reports of violations involving:

• Administration of tests in the state assessment program
• Information or data fraud for school accountability
• Fraud in state and federal programs and funds

ÐÔÊ®°Ë.cc does not respond to courtesy copies of correspondence. We classify a courtesy copy as transitory information and maintain it only as long as needed.

Information sent to ÐÔÊ®°Ë.cc by email may not be secure. Avoid sending confidential or sensitive information to ÐÔÊ®°Ë.cc by email. ÐÔÊ®°Ë.cc removes confidential or sensitive information when replying by email and maintains confidentiality of information as the law allows.

To review and address a complaint, ÐÔÊ®°Ë.cc requires certain information. We must be able to identify a clear violation of a school law and determine whether we have authority to act upon the allegation.

• Complainant’s full name and contact information
• Name of the public education agency
• Detailed description of the actions or decisions that violate a school law (leaving out identifying information for minors)
• Evidence of a school law violation
• Name of the school staff members notified and responses to the complaint
• Indication of whether the complaint was filed with other agencies and responses from other agencies
• The resolution requested
• Full and accurate names of involved educators

Evidence of Local Process Attempt Required for Certain Violations:

If your complaint alleges that your school entity was not in compliance with certain state law requirements, although the issue could fall within the investigative jurisdiction of the ÐÔÊ®°Ë.cc, your school entity is likely the appropriate entity to resolve your concerns in the most efficient manner. These matters include (but are not limited to) the following:Ìý

For these matters, before ÐÔÊ®°Ë.cc launches a complaint review, the complainant must provide written evidence that he or she has attempted to address this issue through the applicable local process and must follow that process through completion. If a complaint review is warranted, ÐÔÊ®°Ë.cc’s review will be limited to ensuring that the required local process and any associated procedures are in place and being followed. In these instances, ÐÔÊ®°Ë.cc will hold your complaint for 15 calendar days from the date we receive this complaint so that you can produce evidence that local process and procedures are not in place and/or are not being followed to complaintsmanagement@tea.texas.gov. Failure to produce evidence by this date will result in ÐÔÊ®°Ë.cc closing your complaint and taking no additional action. Please note ÐÔÊ®°Ë.cc’s Investigation Divisions do not have the authority to investigate a school entity in order to overturn an outcome you received from the local process that you disagree with. Instead, you may have grounds to appeal the outcome of a school entity decision as described here. Additionally, failure to file a local grievance because it could be reviewed by an individual for whom you are complaining about does not relieve the complainant of this requirement.

Send correspondence and complaints to the Compliance & Investigations Office:

Ìý Ìý Compliance & Investigations Office
Ìý Ìý ÐÔÊ®°Ë.cc | 1701 N. Congress Avenue | Austin, TX 78701-1494
Ìý Ìý Fax (512) 475-3665 or complaintsmanagement@tea.texas.gov

Correspondence and complaints are forwarded to the appropriate ÐÔÊ®°Ë.cc office for proper review. ÐÔÊ®°Ë.cc reviews the complaint to ensure that ÐÔÊ®°Ë.cc has jurisdiction and authority to intervene or investigate. We also determine whether the complaint contains enough information to decide whether there is a violation of school law, if the allegation is true. If the complaint is insufficient or ÐÔÊ®°Ë.cc does not have authority to address the complaint, we will notify the complainant.

If an investigation is authorized, the ÐÔÊ®°Ë.cc sends a written notice to the district superintendent and complainant. The notice provides parties an opportunity to submit more information. After a preliminary review, the ÐÔÊ®°Ë.cc notifies involved parties of the disposition of the complaint. By rule, the ÐÔÊ®°Ë.cc must provide districts an opportunity for informal reviews or educators an opportunity to participate in a conference before finalizing the decision.

Preliminary findings are not final decisions. They are subject to changes following informal reviews or record reviews.

are typically conducted under , , , Ìýand of the Texas Education Code or federal authority. Reviews are conducted under . Investigations of educator certification are conducted under and .

ÐÔÊ®°Ë.cc divisions have specific investigative procedures in place. Investigative procedures and timelines may differ depending on the program requirements.

A complaint resolution letter or investigation report is issued to the public education agency and complainant, if known.

There is no ÐÔÊ®°Ë.cc appeal process for final decisions.

ÐÔÊ®°Ë.cc follows the Texas Public Information Act for releasing information. Information can only be kept confidential to the extent allowed by law. ÐÔÊ®°Ë.cc must maintain the confidentiality of all student information protected by the Family Education Rights and Privacy Act. If a member of the public requests preliminary or audit working papers, the ÐÔÊ®°Ë.cc may ask the Texas Office of Attorney General to except specific information from public disclosure.